Team Mate by Nayar is a workplace management platform designed for employee attendance, payroll, and HR operations.
We are committed to protecting employee and organizational data with transparency, security, and compliance.
Our Commitment:
We never sell, rent, or commercially monetize employee personal data. All information is used strictly for HR, payroll, and workplace operational purposes.
1. Scope of This Policy
This policy applies to employees, contractors, and authorized users who access the Team Mate HR platform
via mobile apps, web dashboards, or integrations.
2. Information We Collect
2.1 Account & Identity Information
Professional email address
Employee ID / staff code
Name, department, and employment profile details
2.2 Attendance & Work Activity Data
Clock-in and clock-out timestamps
Shift assignments and attendance records
Leave applications and approvals
2.3 Location Data (for Attendance Verification)
Approximate or precise location during attendance submission
Used solely to verify presence at authorized workplaces
Not used for continuous tracking or monitoring
2.4 Payroll & HR Data
Salary components and adjustments
Allowances, incentives, and deductions
Attendance-based payroll calculations
3. How We Use Information
Collected data is used strictly for operational HR functions:
Attendance and time tracking
Payroll calculation and payslip generation
HR reporting and compliance
Workforce planning and internal management
Security and fraud prevention
4. Data Ownership
All employee data belongs to the organization (employer).
Team Mate acts only as a data processor providing HR software infrastructure.
5. Data Sharing
We do not share employee data with third parties except:
When required by law or regulatory authority
When authorized by the employer for payroll processing
For infrastructure hosting and security services under strict confidentiality agreements
6. Data Security
We implement industry-standard safeguards including:
Encrypted data transmission (HTTPS)
Secure access control and authentication
Role-based permission systems
Secure cloud storage
7. Data Retention
Data is stored only as long as required by the employer’s HR policy, payroll regulations,
and compliance requirements.
8. Employee Rights
Employees may request through their employer:
Access to personal HR records
Correction of inaccurate data
Deletion where legally permissible
9. Children's Privacy
Team Mate by Nayar is designed for workplace use and is not intended for individuals under 18 years old.
10. Changes to This Policy
We may update this Privacy Policy periodically. Updates will be published within the application and on official communication channels.
11. Contact Information
For privacy-related questions or requests, please contact:
Email: soekhaingwin@gmail.com Company: Team Mate by Nayar